PARTICIPANT-CREATED GROUP

Group Pathways & Support (GPS)

A group page dedicated to providing support and resources for official ASME.org Groups and Group Leaders (of Technical Divisions, Senior Sections, and Research Committees.)

Student Section Activity Funding Program

Program Updates for 2017-2018

January 26, 2018 - We have received the maximum amount of applications for US & Canada. We will not be accepting any further application from student sections in this region. In addition, one slot has opened for Asia & the Pacific Rim! We will continue to accept applications for this slot until filled.

October 23, 2017 - We have received the maximum amount of applications for Asia & the Pacific Rim. We will not be accepting any further application from student sections in this region.


About the Program

The Student Section Activity Funding Program has been established to provide funding assistance to ASME Student Sections at universities that want to plan and conduct local, ASME-based activities, but lack the funds to do so.

The program’s main goal is to promote relationship building and engagement between Senior Sections, Student Sections, and ASME, while at the same time, providing students with the opportunity to learn leadership, outreach and planning skills. 

How does it work?

Student Sections will submit an activity proposal online, and indicate the amount of funding desired. If the eligibility requirements have been met, Student Sections may receive up to $1000 of funding for their activity.

Activities must be conducted with the Student Section's Senior Section. Eligible Sections may take advantage of the Section Activity Funding Program as a source of additional funds to conduct a joint activity.

How much funding can a Student Section receive?

Student Sections may receive up to $1000 of funding for their activity.

Can a Senior Section provide additional funding to the Student Section for their activity proposal?

Yes, provided additional funding does not put the Senior Section over their estimated spend. In addition, eligible Senior Sections can take advantage of the Section Activity Funding Program to apply for further additional funding to support the Student Section’s activity.

What can funding be used for?

Student Sections can use the funding for planning and executing their proposed activity in cooperation with a Senior Section. The funding can be used to supplement a portion of the activity, or to fund an entire activity.  

Who can apply?

The program will be open to any Student Section at a university/college, provided the student section meets the program requirements. Funding will be awarded to approximately 5 Student Sections per region, on a first-come, first-serve basis:

  • US & Canada
  • Latin America & the Caribbean
  • Europe
  • Middle East & Africa
  • Asia & the Pacific Rim

What are the program requirements?

The Student Section must be active and in good standing, as indicated by:

  • Submitting leadership on a yearly basis, and having current leadership recorded
  • Having a current, active social media page

In addition, the following requirements must be met:

  • The Student Section must inform the Student Section Advisor of the intent to submit a proposal
  • The Student Section must submit a completed proposal, including all attachments.
    • Only one activity proposal per student section / university may be submitted.
    • The proposed activity must be in cooperation with the Student Section’s Senior Section
    • The proposed activity must occur during the current program year
    • The proposed activity helps meet ASME’s mission and vision - https://www.asme.org/about-asme/who-we-are/mission-vision-and-strategic-focus
    • The proposed activity focuses on one the following types of activities
      • Community Outreach
      • Graduation Celebrations
      • Job Fairs
      • FIRST Robotics Competitions
      • Social / Networking events
      • STEM Activities/Events
      • Student Competitions
      • Technical Tours (to subsidize the cost of student attendance only)
      • Training Workshops
    • A Final Report with all applicable attachments must be submitted to students@asme.org be considered for future funding.

NOTE: Funding from this program cannot be used for ASME leadership training events, Conferences / Expos, Fundraising, Travel stipends, or subsidies, contributions, gift giving, donations, or dues to external organizations

When is the application period?

Applications for the program can be submitted beginning October 1. The application period continues until funding runs out, or June 30th of the existing program year, (whichever comes first.)

How can a Student Section apply?

Student Sections should submit a proposal online at http://bit.ly/ASMESSFunding.

Note - Program Updates for 2017-2018

January 26, 2018 - We have received the maximum amount of applications for US & Canada. We will not be accepting any further application from student sections in this region. In addition, one slot has opened for Asia & the Pacific Rim! We will continue to accept applications for this slot until filled.

October 23, 2017 - We have received the maximum amount of applications for Asia & the Pacific Rim. We will not be accepting any further application from student sections in this region.

What is the process for determining whether or not a funding request is approved?

Funding will be awarded to approximately 5 Student Sections per region, on a first-come, first-serve basis, provided the program requirements have been met in full.

How will the Student Section receive the funding? How long will it take to distribute?

GPS Staff will work with the Student Section and/or the university/college to issue funds either by gift card or wire transfer prior to the activity occurring. Additional details will be conveyed to the Student Section once the proposal has been approved.

How can a Student Section submit a final report?

A Student Section should submit a final report to students@asme.org. The final report should be submitted within 30 days of conducting the activity. Additional instructions for submitting a final report, as well as the final report template, will be provided the Student Section when funding is awarded.

Final reports must be submitted in order for the Student Section to be eligible to receive funding from the program in future years.

More about funding

If all funds are allocated prior to the end of the program year, no further requests for funding will be processed. Requests should be submitted as early as possible by the Student Section to enhance the likelihood of funding.

The program will be reviewed by the Board of Governors on a yearly basis to determine its continuation.

Questions?

Student sections, please contact students@asme.org.

Senior sections and others, please contact gps@asme.org

 

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